Privacy Policy

Welcome to Biopesticide Summit Limited’s Privacy Policy

Biopesticide Summit Ltd is aware of its obligations under the Data Protection Act 2018 (DPA 2018) and General Data Protection Regulation ((EU) 2016/679) (GDPR) and is committed to processing data securely and transparently.

Please use the Glossary to understand the meaning of some of the terms used in this privacy policy.

1. Important Information and who we are

Purpose of this privacy policy 

This privacy policy aims to give you information on how Biopesticide Summit Ltd collects and processes your personal data through your use of this website including any data you may provide through this website when you sign up to our newsletter, purchase a product or service or take part in a competition.  This privacy policy also applies to the personal data you may provide to us when attending our training events.

This website is not intended for children, and we do not knowingly collect data relating to children.

It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies and is not intended to override them.

Controller 

Biopesticide Summit Ltd, a company incorporated and registered in England and Wales with company number 11840760 whose registered office is at Room 10, ILS 1, Swansea University, Singleton Park, Swansea, Wales, SA2 8PP is the controller and responsible for your personal data (collectively referred to as “we”, “us” or “our” in this privacy policy).

Biopesticide Summit Ltd a leading industry event the Annual BioProtection Summit and Awards

We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy policy. If you have any questions about this privacy policy, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.

Contact details

If you have any questions about this privacy policy or our privacy practices, please contact our data privacy manager in the following ways:

Full name: Syeda Meraj

Email address:events@biopesticidesummit.com

Postal address: Room 10, Ils1, Swansea University, Singleton Park, Swansea, Wales, SA2 8PP

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Changes to the privacy policy and your duty to inform us of changes

We keep our privacy policy under regular review. This version was last updated on 5 August 2020. Historic versions can be obtained by contacting us.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

Third-party links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

2. The data we collect about you

Personal data means any information capable of identifying an individual. It does not include anonymised data.

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

• Identity Data may include your first name, maiden name, last name, title, and gender.
• Contact Data may include your billing address, delivery address, email address and telephone numbers.
• Financial Data may include your bank account and credit card details.
• Transaction Data may include details about payments to and from you and other details of purchases made by you from us.
• Technical Data may include, internet protocol (IP) address, browser type and version, browser plug-in types and versions, time zone setting and location, operating system and platform and other technology on the devices you use to access our website.
• Profile Data may include registration for our events, your dietary requirements, preferences, feedback, and survey responses.
• Usage Data may include information about how you use our website, products, or services.
• Marketing and Communications Data may include your preferences in receiving marketing communications from us and our third parties and your communication preferences.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

If you fail to provide personal data

Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.

3. How we collect your data

We collect personal data about you through a variety of different methods including:

• Direct interactions: You may provide your Identity, Contact and Financial Data by filling in forms or by communicating with us by post, phone, email, or otherwise, including when you:
  • apply for our products or services;
  • subscribe to our service or publications;
  • request marketing material to be sent to you;
  • enter a competition, promotion or survey; or
  • give us feedback and contact us.
• Third parties or publicly available sources: We may receive Technical Data about you from various third parties and public sources including analytics providers such as Google based outside the EU and Identity and Contact Data from publicly available sources such as LinkedIn.
• Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies. We may also receive Technical Data about you if you visit other websites employing our cookies. Please see our cookie policy for further details.

4. Our data protection principles

In relation to your personal data, we will:

• Process it fairly, lawfully and in a clear, transparent way;
• collect it only for specified and specific purposes;
• only collect the minimum information needed to fulfil the purpose;
• ensure it is correct and up to date;
• keep it only as long as we need it; and
• process it securely, reducing the risk of it being lost or stolen.

5. How we use your personal data 

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

• Where we need to perform the contract we are about to enter into or have entered into with you.
• Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
• Where we need to comply with a legal obligation.

Please see the Glossary to find out more about the types of lawful basis that we will rely on to process your personal data.

Generally, we do not rely on consent as a legal basis for processing your personal data although we will get your consent before sending third party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by contacting us.

Purposes for which we will use your personal data

We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.

Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.